This Privacy Policy describes how Tagore Medical College ("we," "us," or "our") collects, uses, and protects the personal information of attendees ("you" or "your") at the TB Conference held on March 28th and 29th. We are committed to protecting your privacy and handling your personal information responsibly.
Information We Collect:
When you register for the conference, we may collect the following information:
Personal Information: Your name, affiliation, contact information (email address, phone number, mailing address), professional title, and any other information you voluntarily provide during registration.
Payment Information: If applicable, we collect payment information necessary to process your registration fees. This may include credit card details or other payment information. (Note: It's best practice to use a secure third-party payment processor and avoid storing sensitive payment information on your own servers.)
Attendance Information: We may track your attendance at sessions and events during the conference.
Optional Information: We may collect optional information such as your dietary preferences or accessibility needs to better accommodate your participation.
How We Use Your Information:
We use your information for the following purposes:
Conference Administration: To process your registration, manage your attendance, communicate with you about the conference, and provide you with conference materials.
Communication: To send you updates about the conference, including schedule changes, speaker information, and other relevant details.
Improving the Conference: To gather feedback and evaluate the conference to improve future events.
Analytics: To analyze attendance patterns and demographics to understand participant engagement. (This data will be anonymized where possible).
Compliance:To comply with applicable laws and regulations.
Sharing Your Information:
We may share your information with the following parties:
Conference Organizers and Staff: Your information will be accessible to authorized conference organizers and staff members who need it to perform their duties.
Speakers: We may share your name and affiliation with speakers if you ask a question during a session or participate in a discussion.
Sponsors (if applicable): We may share your contact information with sponsors if you have given us permission to do so. This will be clearly indicated at the time of registration.
Third-Party Service Providers: We may engage third-party service providers to assist with conference logistics, such as registration management, website hosting, and email communication. These providers are contractually obligated to protect your information and only use it for the purposes we specify.
Legal Authorities: We may disclose your information to legal authorities if required by law or legal process.
Data Security:
We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:
Data Encryption: We use encryption to protect sensitive information transmitted online.
Access Controls: We restrict access to your personal information to authorized personnel only.
Secure Storage: We store your information securely, both physically and electronically.
Data Retention:
We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law.
Your Rights:
You may have certain rights regarding your personal information, including the right to access, correct, or delete your information. If you would like to exercise any of these rights, please contact us at [Insert Contact Email Address].
Changes to this Privacy Policy:
We may update this Privacy Policy from time to time. Any changes will be posted on the conference website.
Contact Us:
If you have any questions or concerns about this Privacy Policy, please contact us at:communitymedicine@tagoremch.com
